This contract started in 1994 and, although the contractor may change, the essentials of the contract remain the same and state that:

• All copiers within the University are changed every five years
  
• Everyone pays the same cost per copy
• All service and supplies are included
• Contractor agrees to keep all equipment operational or it is replaced with a like for like piece of equipment that is operational.

There are four copier models on the contract. When the contract is re-negotiated, each department's copier model may change since the copier model is contingent with the amount of copies that are made per month and the specific requirements of each department.

All the copiers on this contract have basic options and are not fast with respect to industry standards. This is a convenience copier contract, most of the departmental copying must be sent to Office Services. The University has invested in setting up three major high reproduction copy centers. If large heavy duty copy machines become part of this convenience contract then the copy volume that feeds Office Services and supports the purchase of this equipment would diminish.

Using Office Services is your best copying option because they do not charge a per copy fee.

Departments, however, that do not currently have a convenience copier or have access to a convenience copier and want to become part of this agreement must contact the Purchasing Department. There are several models that can be chosen but the Department must meet the minimum per month copy requirements.